Help - View Edit Artist/Producer Payee
The artist/producer payee page is broken into three sections:
"Payee" section:
The payee section lists all information pertaining to a payee.
The following information can be edited on this page:
- Payee
- - Notes the name of the payee.
- Client Account #
- - Notes the account number for the payee. The account number is for the customer’s internal use. Typically, customers use the same account number for the payee that is seen in their general accounting applications to simplify the transfer of information.
- Status
- - Status determines if a payee configured within the system is active, inactive or on-hold.
- Active – Statements are generated for active payees and a statement balance is reported in the royalty run.
- Inactive – Statements are not generated for an inactive payee. All associated contracts for the payee will not be processed during royalty runs.
- If the payee is set back to "Active" all non-processed sales will hit the next royalty statement.
- On-hold – Statements are generated for a payee that is set to on-hold with the statement balance reporting that the payee is "On-hold".
- Statements are generated with sales being processed against associated contracts.
- Balance is noted as "On-hold" with the outstanding balance being automatically forwarded to the next period.
- Address
- - Notes the street address for the payee. Address information is noted on statements that are generated for the payee.
- City
- - Notes the city address for the payee. City information is noted on statements that are generated for the payee.
- State/Province
- - Notes the State/Province address for the payee. State/Province information is noted on statements that are generated for the payee.
- ZIP/Postal
- - Notes the zip or postal code address for the payee. Zip/postal information is noted on statements that are generated for the payee.
- Country
- - Notes the country address for the payee. Country information is noted on statements that are generated for the payee.
- - Notes the e-mail address for the contact of the payee. E-mail address is informational only and is not noted on statements that are generated for the payee.
- Phone
- - Notes the phone number for the contact of the payee. Phone number is informational only and is not noted on statements that are generated for the payee.
- Fax
- - Notes the fax number for the contact of the payee. Fax number is informational only and is not noted on statements that are generated for the payee.
- Tax ID
- - Notes the Tax ID number for the payee. The Tax ID number is informational only and is not noted on statements that are generated for the payee.
- Comments
- - The comments section provides an area for additional information to be noted concerning a payee. The comments section is informational only.
"Contracts" section:
The contracts section shows all contracts associated with the payee, along with basic contract information.
- Contract Title
- - The name of the contract as configured in the system that is attached to the payee. The title also functions as a direct link to the View Artist/Producer contract page.
- Artist
- - The name of the artist as it appears on the contract. This field is informational only.
- Contract ID
- - The contract ID that appears on the contract. This field is informational only.
- Issue Date
- - The issue date entered on the contract. This field is informational only.
"Payors" section:
The payor section provides the ability to note and access transactions that are applied to a statement at a payor level.
- Payor
- - The payor column within this view lists all payors that have been configured within the system.
- It is possible for a payee to be included on two separate payor runs. If a payee is associated with two payor runs, separate balances are kept for each payor run for that payee.
- A payee level transaction is applied to the payor where the payee balance is adjusted.
- Minimum Payment
- - The minimum payment for the payee associated with a specific payor sets the minimum payment level for their statement.
- If the "Ending Balance" on a statement is less than the assigned "Minimum Payment", the "Amount Payable" will be $0.00, and the balance will be forwarded to subsequent statements until the Minimum Payment is surpassed.
- Minimum payments are configured separately for each payor.
- Pending Transactions
- - Notes the total of all payee level transactions, including adjustments, payments, and advances, that have not been committed as part of a mechanical royalty run. Adjustments, payments, and advances can be viewed, created, and edited by selecting the notepad icon next to the "Pending Transactions" total.
