Help - Edit Payments
The "Edit Payments" page allows payment information to be applied to statements generated in a committed royalty run. The "Edit Payments" page lists all available statements within a royalty run, allowing payment information to be directly applied to individual statements.
Once payments are entered and a subsequent royalty run is committed, the payment information will be accounted for in the new statements.
- Now Viewing
- - Allows the list of statements to be filtered to simplify the entering of payment information for associated statements. Filter settings include:
- All Statements – lists all statements that are associated with a specific royalty run.
- Ending Total <= 0 – lists only statements which have an "Ending Balance" less than or equal to $0.00. Allows users to quickly see all statements with a negative or zero ending balance.
- Ending Total > 0 – lists only statements with an "Ending Balance" that is greater than $0.00.
- Ending Total >= Min Payment – lists only statements where the "Ending Balance" is greater than or equal to the set "Minimum Payment" for the publisher. This allows users to view and only work on statements where payments are to be made.
- On-hold – lists only statements where the publisher status is configured to be "On-hold". Statements are generated for publishers that are on-hold, with the ending balance noting that no payment will be made.
- Quick Fill
- - Provides a quick method for filling in payments made against statements being viewed in the "Edit Payments" page. Options available are:
- "Full Payment – All" – Applies a payment equal to the "Amount Payable" for all statements. Statements with a $0.00 amount payable would not have a payment applied.
- When applying a full payment using the quick fill all period payments manually entered will be overwritten with the amount payable.
- "No Payment – All" – Clears all payment information entered in manually or through the quick fill process on all statements.
- "Full Payment – All" – Applies a payment equal to the "Amount Payable" for all statements. Statements with a $0.00 amount payable would not have a payment applied.
Payment section:
- Publisher
- - Notes the name of the publisher associated with the statement.
- Client #
- - Notes the client number for the publisher. The client number is configured in the "Payees" tab.
- The client account number is for the label’s internal use. Typically, labels use the same account number for the publisher that is in their general accounting applications to simplify the transfer of information.
- Ending Balance
- - Notes the ending balance as seen on the statement generated for the royalty run.
- Minimum Payment
- - Notes the minimum payment allowable for the publisher as configured on the publisher’s page within the "Payee" tab.
- Amount Payable
- - Notes the amount payable to the publisher. If the "Ending Balance" is greater than the "Minimum Payment" the "Amount Payable" will be the same as the "Ending Balance". If the "Ending Balance" is less than the "Minimum Payment" the "Amount Payable" will be "$0.00".
- Period Payment
- - Entry field to capture the amount that was paid to the publisher in association with the statement.
- Payment can only be entered as a positive number.
- Payment can be for any amount.
- Multiple payments can be made by selecting the add icon.
- Period payments will be accounted for in the summary section of the next royalty runs statement.
- Check #
- - Entry field to note the check number associated with the payment that was made.
- The check number will be noted on the statement next to the payment amount.
- Memo
- - Entry field to note any additional information associated with the payment that was made.
- Memo information will be noted on the statement next to the payment amount and check number
- Add - The add button,, allows multiple payments to be made through this interface against one statement. When the add button is selected, an additional line will become available to note another payment.
- The following is an example of multiple payments:
- The following is an example of multiple payments:
- Delete
- - Payments that have been entered can be cleared out by selecting the check box under the "Delete" column associated with the payment to be deleted and then selecting the "Save Payments" button.