Help - Mechanical Royalty Statements

The "Mechanical Royalty Statements" page lists all statements contained in a specific royalty run. When in this view, the top bar notes the payor name and associated period quarter and year of the royalty run period being viewed.


"Audit Reports" section:


This section contains audit reports that are associated with the specific royalty run. These reports are generated at the time of the royalty run and will not change if data is modified within the system.

Unlicensed Accrual Report
- Lists unlicensed portions of tracks with associated accruals by product.
  • Uses full stat rate if song timing is available, min stat rate otherwise.
  • Uses stat rate associated with the date of the sale.
  • Accounts for US sales only
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  • Accounts for CA sales only
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The Unlicensed Accrual Report is unique by payor, and shows tracks as licensed for a given royalty run only if they are licensed by the payor associated with that run. For example, a track may appear to be unlicensed for Payor A's Unlicensed Accrual Report, but be fully licensed under Payor B.
Publisher Mailing List
- Provides address information for publishers associated with a specific royalty run.


"Download Statements" section:


This section provides a method to download all PDF statements or all electronic statements for a given mechanical royalty run at one time.

  • "All PDF Statements" combines all of the PDF versions of statements contained in the royalty run into one zip file that can be saved. PDF statements are a simplified, readable version of the online statement in a PDF format that can be sent to publishers . PDFs include the following information:
    • Statement summary information
    • Transaction detail at the following level: Track Title, Album Title, UPC, Product Configuration, Region of sale, Rate Period for sale, Share, Net Rate, Net Units, Amount Due.
  • "Electronic Format Statement" combines all of the electronic versions of statements contained in the royalty run into one zip file that can be saved. Electronic statements are a tab delimited file format that can be more easily read and uploaded by other applications.
    • Electronic formatted statements contain the same level of information as seen in the publisher’s PDF version of the statement.
  • "ALL CMRRA Format Statements" combines all of the CMRRA formatted statements contained in the royalty run into one zip file that can be saved. CMRRA electronic statements are formatted to meet CMRRA’s electronic reporting requirements.
    • CMRRA formatted statements are only created for Canadian agencies configured in the system.
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"Statements" section:

The statement section provides summary information for all statements contained in a mechanical royalty run.


Now Viewing
- Allows the list of statements to be filtered to quickly view different payment scenarios. Filter settings include:
  • All Statements – lists all statements that are associated with a specific royalty run.
  • Ending Total <= 0 – lists only statements with an "Ending Balance" that are less than or equal to $0.00. Allows users to quickly see all statements with a negative or zero ending balance.
  • Ending Total > 0 – lists only statements with an "Ending Balance" that is greater than $0.00.
  • Ending Total >= Min Payment – lists only statements where the "Ending Balance" is greater than or equal to the set "Minimum Payment" for the publisher. This allows users to view and work only on statements where payments are to be made.
  • On-hold – lists only statements where the publisher status is configured to be "On-hold". Statements are generated for publishers that are on-hold, with the ending balance noting that no payment will be made.

Download Text File
- By selecting "Download Text File," a tab delimited text file of all statement summary level information seen in the statement section can be downloaded.
Publisher
- The name of the publisher associated with the statement.
  • Statement details are accessed by selecting the publisher name.
Client #
- The client number for the publisher. The client number is configured in the "Payees" tab.
  • The client account number is for the label’s internal use. Typically, labels use the same account number for the publisher that is seen in their general accounting applications to simplify the transfer of information.
Previous Balance
- The previous royalty reporting period balance.
Transaction Total
- The sum of all transactions applied at a publisher level.
  • Transactions include payments, advances, and adjustments.
Period Royalties
- The total of all royalties payable for the current period for this publisher.
  • Only positive license balances are added together to get the current period royalties balance.
Ending Balance
- The ending balance for the current period by adding previous period balance, transaction total, and period royalties together.
Minimum Payment
- The minimum payment allowable for the publisher as configured on the publisher’s page within the "Payee" tab.
Amount Payable
- The amount payable to the publisher.
  • If the "Ending Balance" is greater than the "Minimum Payment," the "Amount Payable" will be the same as the "Ending Balance".
  • If the "Ending Balance" is less than the "Minimum Payment," the "Amount Payable" will be "$0.00".
  • If the "Ending Balance" is less than the "Minimum Payment," the "Amount Payable" will be "$0.00".