Help - Payor Transactions

The publisher payor transaction page contains details concerning minimum payments, pending transactions, and historical transactions for the specific publisher within a payor.


The transaction interface is separated into four sections.

"Publisher" section:

The publisher section is informational only and notes the specific publisher that is being viewed or edited. Within this section the publisher name, publisher type, and associated admin and/or agent are listed.

"Payor" section:

The payor section provides the name of the payor that is being edited for the publisher, with the ability to set a minimum payment for the publisher / payor combination.

Name
- Notes the name of the payor that is being addressed. This is informational only.
Client Payor #
- Notes the client payor number of the payor that is being addressed. This is informational only and is pulled from payor level information that is entered through the admin tab.
Status
- Notes the status of the payor that is being addressed. This is informational only and is pulled from payor level information that is entered through the admin tab.
Default
- Notes if the payor is configured as the default payor. This is informational only and is pulled from payor level information that is entered through the admin tab.
  • Default payor is automatically populated on all licenses created. The payor can be adjusted, through a dropdown on the license, by the user.
Minimum Payment
- Sets the minimum payment for the publisher associated with a specific payor. This sets the minimum payment level for statements that are generated for this publisher.
  • If the "Ending Balance" on a statement is less than the assigned "Minimum Payment", the "Amount Payable" will be $0.00, and the balance will be forwarded to subsequent statements until the Minimum Payment is surpassed.
  • Minimum payments are configured separately for each payor.

"Pending Transactions"

The pending transactions area provides an interface for creating advances and adjustments that apply to a license.

Note: Payment information that is entered through the royalty run "Edit Payments" interface will also appear in the interface.


Type
- Notes the type of transaction that will be applied at the publisher level statement for this payor.
  • Adjustment
  • Advance
  • Payment
Amount
- Notes the amount associated with the transaction type that will be applied to the publisher with the next mechanical royalty run.
  • Adjustments follow the sign of the amount entered by the user.
    • Positive adjustments add to the payee balance.
    • Negative adjustments subtract from the payee balance.
  • Advances are always considered to be payment out to the publisher and can only be entered as a positive number.
  • Payments are subtracted from the publisher balance and can only be entered as a positive number.
Transaction Date
- Notes the user specified date that will be associated with the transaction. Associated dates will be shown next to the publisher level transaction on mechanical royalty statements.
Check #
- Notes the user specified check number that will be associated with the transaction. Check number will be shown next to the publisher level transaction on mechanical royalty statements.
Memo
- Notes user specified information that will be associated with the transaction. Memos will be shown next to the publisher level transaction on mechanical royalty statements.
Delete
- Allows the user to delete a specific transaction by selecting the "Delete" checkbox and then "Updating" the license page.
  • Only transactions that have not been committed in a mechanical royalty run can be deleted.
Add Another Transaction
- By selecting this field multiple transactions can be added to a license at one time.

"Transaction History"

The transaction history area provides a listing of transactions for the publisher that have been included as part of a committed mechanical royalty run.

This section is informational only without the ability to make edits or changes to this data.