Help - Publisher

The payee publisher page contains publisher contact and admin / agency relationships.

The publisher page is broken into two sections:

"Publisher" section:

The publisher section lists all information pertaining to a publisher.

Publisher

- Notes the name of the publisher.

Client Account #

- Notes the account number for the publisher. The account number is for the label’s internal use. Typically, labels use the same account number for the publisher that is seen in their general accounting applications to simplify the transfer of information.

Status

- Status determines if a publisher configured within the system is active, inactive or on-hold.

• Active – Statements are generated for active publishers and a statement balance is reported in the royalty run.
• Inactive – Statements are not generated for an inactive publisher. All associated licenses for the publisher will not be processed during royalty runs.
  • If the publisher is set back to "Active" all non-processed sales will hit the next royalty statement.
• On-hold – Statements are generated for a publisher that is set to on-hold with the statement balance reporting that the publisher is "On-hold".
  • Statements are generated with sales being processed against associated licenses.
  • Balance is noted as "On-hold" with the outstanding balance being automatically forwarded to the next period.

Address

- Notes the street address for the publisher. Address information is noted on statements that are generated for the publisher.

City

- Notes the city address for the publisher. City information is noted on statements that are generated for the publisher.

State/Province

- Notes the State/Province address for the publisher. State/Province information is noted on statements that are generated for the publisher.

ZIP/Postal

- Notes the zip or postal code address for the publisher. Zip/postal information is noted on statements that are generated for the publisher.

Country

- Notes the country address for the publisher. Country information is noted on statements that are generated for the publisher.

E-mail

- Notes the e-mail address for the contact of the publisher. E-mail address is informational only and is not noted on statements that are generated for the publisher.

Phone

- Notes the phone number for the contact of the publisher. Phone number is informational only and is not noted on statements that are generated for the publisher.

Fax

- Notes the fax number for the contact of the publisher. Fax number is informational only and is not noted on statements that are generated for the publisher.

Publisher Type

- Notes the publisher type. The type of publisher is used to help classify publishers and their relationships within the system. Once the publisher type has been selected the user can also select if the publisher goes through an Administrator or Agency. Options are:

• Standard – The publisher is a standard publisher. They are not an administrator or agency.
• Administrator – The publisher acts as an administrator for other publishers.
• Agency – The entity entered acts as an agency. HFA or CMRRA would be agencies, for example.

Admin

- Notes the administrator with which the publisher is associated.

• Only publishers configured as "Standard" type can select an Administrator.
• Only configured administrators will be seen in the drop down list.
• Within a specific license it is possible to pay the license directly to the publisher even if they are associated with an administrator.
  • Utilize the publisher direct feature within a license to pay a publisher directly.
  • Default is for licenses to be paid to the administrator if the publisher is associated with an administrator.
• Administrator statements call out publishers’ names, and provide publisher and license activity detail, in statements if the publisher / admin relationship is defined.

Agent

- Notes with which agent the publisher is associated.

• Only publishers configured as "Standard" or "Administrator" types can select an Agent.
• Only configured agents will be seen in the drop down list.
• Within a specific license it is possible to pay the license directly to the publisher even if they are associated with an administrator or agent.
  • Utilize the publisher direct feature within a license to pay a publisher directly.
  • Default is for licenses to be paid to the agent if the publisher is associated with an agent.
• Agent statements call out publishers’ names, and provide publisher and license activity detail in statements if the publisher / agent relationship is defined.
  • If an administrator is also configured for a publisher, the agent statement will note the publisher’s name only.

Tax ID

- Notes the Tax ID number for the publisher. The Tax ID number is informational only and is not noted on statements that are generated for the publisher.

Affiliation

- Notes the performance rights society associated with the publisher. The affiliation data is informational only and is not noted on statements that are generated for the publisher.

Comments

- The comments section provides an area for additional information to be noted concerning a publisher. The comments section is informational only.

"Payors" section:

The payor section provides the ability to note and access transactions that are applied to a statement at a payor level.

Payor

- The payor column within this view lists all payors that have been configured within the system.

• Licenses are attached to both a Payor and a publisher.
• Mechanical royalty runs are done at a payor level, with all publishers associated with licenses for that payor having statements created.
• It is possible for a publisher to be included on two separate payor runs. If a publisher is associated with two payor runs, separate balances are kept for each payor run for that publisher.
• A publisher level transaction is applied to the payor where the publisher balance is adjusted.

License Admin

- The type of administration associated with licenses attached to that publisher.

• Direct licenses are configured to be administered by the publisher, regardless of an attached administrator or agent.
• If the licenses are administered by an Admin or Agent attached to the publisher, "Admin" or "Agent" will appear.

Minimum Payment

- The minimum payment for the publisher associated with a specific payor sets the minimum payment level for their statement.

• If the "Ending Balance" on a statement is less than the assigned "Minimum Payment", the "Amount Payable" will be $0.00, and the balance will be forwarded to subsequent statements until the Minimum Payment is surpassed.
• Minimum payments are configured separately for each payor.
• If the licenses are administered by an Admin or Agent attached to the publisher, minimum payments are not applicable, only the Admin or Agent minimum payment. These can be adjusted by editing their respective settings.

Pending Transactions

- Notes the total of all publisher level adjustment and advance transactions that have not been committed as part of a mechanical royalty run. Adjustments and advances can be viewed and created by selecting the notepad icon next to the "Pending Transactions" total.

• Transactions applied to direct publisher statements will show up at the publisher level.
• Transactions applied to Admin or Agent statements for the associated publisher will show up within the publisher’s section listing their licenses in the Admin or Agent statement.